To: All Members of the Cheerleading Association and Register of Malaysia (CHARM)
AGENDA AND MOTIONS FOR THE 3RD ANNUAL GENERAL MEETING OF CHARM
Please be reminded that the 3rd Annual General Meeting (AGM) of CHARM for the year 2010 will be held as follows:
Date: July 25, 2010 (Sunday)
Time: 11 am - 2pm
Venue: Celebrity Fitness 1 Utama
Date: July 25, 2010 (Sunday)
Time: 11 am - 2pm
Venue: Celebrity Fitness 1 Utama
The agenda for the AGM is as follows:
1. Welcome address
2. Minutes of last AGM - To consider and, if approved, to adopt the Minutes of the 2nd Annual General Meeting held on August 9, 2009
3. Old business - To discuss matters arising therefrom
- Insurance
- State constitution
- Technical staff
- Sanctioning
- Update on ICU and IFC
- Certified judges
- Amendments to constitution
- Team name registration
4. President's report and Association activities - To consider the President’s and Committees’ Reports re: Activities of CHARM for the year 2009/2010
5. Treasurer's report - To consider and, if approved, to adopt the Audited Accounts of CHARM for the year ended December 31, 2009;
6. New business
To consider the following motions:
i. Amendments to the CHARM constitution
- To be more in line with that of the ICU, IOC and WADA - registered members will be e-mailed a copy
- To amend the timing of the AGM
ii. Addition to CHARM constitution
- To include a section on competitions and detailing nature of competition, levels and which parties are allowed to organise which types of cheerleading competitions, to further clarify CHARM's role - the new Article 22
- To include sanctioning as an appendix in the constitution - the new Article 23
- To include the definitions, 2010/2011 rules and regulations, and communicable disease procedure as an appendices in the constitution
- To include general rules of conduct and listing of disciplinary sanctions
iii. Committee nominations for the following posts:
- One (1) President
- One (1) Vice-President
- One (1) Secretary
- One (1) Deputy Secretary (optional)
- One (1) Treasurer
- One (1) Deputy Treasurer (optional)
- Six (6) Ordinary Committee Members
iv. Committee elections for above posts
In accordance with Article 12-1 of the CHARM Constitution, the quorum for the AGM shall be at least one-quarter (¼) of the total membership of the Association or twenty (20) voting members (must be aged 18 years or older), whichever is the lesser. Members are urged to make every effort to attend the AGM so that issues affecting the sport may be effectively discussed by as many Members as possible.
We look forward to your presence and participation at the AGM.
Dated: June 24, 2010
Tan Yee Ming
Secretary
NOTE1. Members are kindly requested to make every effort to attend the meeting punctually to ensure a quorum of 20.
2. Registration counter will open from 10.40am.
